Three Ways To Save Money On Printing Costs As You Move To Managed Print Services

22 January 2015
 Categories: Business, Blog


One of the best ways that you can save money on your printer costs is by hiring a managed print services company like They will come in and work with you to rationalize your machines and output so that you pay one low price for everything that you print. While they can save you money, there are some things that you can do to reign in your print costs before you sign a contract. This will help you save even more money over the life of your managed print service contract.

Change your printers

Printer companies typically make their money off of toner sales, not off of printer sales. As a result, you get better overall pricing when you buy a more expensive printer. Look at the average yield per toner cartridge and the cost per cartridge on each printer before making a purchase. One rule of thumb is to eliminate every inkjet printer in your office. They are extremely inexpensive, but they cost a fortune in ink costs. A better bet is to buy a color laser printer instead. 

After you have moved to more cost-effective printers for a few months you can sign a new service agreement. When your managed print service company sees your new numbers, it can significantly reduce the cost of your managed print service contract. 

Utilize copy machines as printers

Copy machines provide even better toner cost economics than high-end printers. This is because of the significant upfront costs associated with copy machines. When you drive most of your printing through your copy machines, a combined managed print service contract that covers both your copy machines and your printers could run under a penny a page.

Use remanufactured toner

One of the best ways to reduce your costs is to use remanufactured toner. When you enter a managed print services contract, the managed print service company will not only provide the toner, but also all the maintenance on your printers and copiers. As a result, it is in their best interest to provide great toner to you. Because of this, the remanufactured toner that you get from a managed print service company is on par with original equipment manufacturer (OEM) toners. The only real difference is that it is significantly less expensive than OEM toner. Because of this, you can drastically reduce the costs associated with your managed print service contract.

As you use these tips during your move to managed print services your business can save even more money on printing.